GDPR NEW LAW
Privacy Policy
This is our privacy policy to comply with the new data protection laws.
The Beauty Spot respects your privacy and is committed to protecting your personal information which you share with us.
This notice is to help you understand:
- How and why we collect information from you. Who we share your information with, why and on what basis
- What your rights are. What information we collect and why.
The data controller is Adele Gainford
When you contact the salon by phone text email or through our website you may give us your details such as:
Name Address E mail Contact telephone numbers
Before we perform a beauty treatment on you we will fill in a record card this contains personal information such as:
Name Address Date of birth Contact telephone numbers E mail address Occupation Doctors details, relevant medical history and medication taken Details of any allergies or previous reactions to beauty treatments
Under 16,s need parent`s permission before providing us with personal data
We also need to check these details are up to date and accurate on a regular basis.
The Beauty Spot staff are trained in data security. Any non essential paperwork is destroyed routinely and records are kept in secure locked cabinets.
The law says we must have a proper reason to use and share your information, these reasons are:
- Contract - we process your personal information to fulfil a contractual arrangement eg to provide a beauty treatment
- Consent - where you agree to us using your information in this way eg medical history certain medications can effect reactions to beauty treatments and certain medical conditions can contraindicate them
- Legitimate interests-this means the interests of The Beauty Spot in managing our business to provide you with the best products and services eg to inform you that an appointment has become available
- Legal obligation-where there is a legal requirement to share your information eg with our insurance company
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What we use your personal information for |
Our Reasons (legal basis) |
Our explanation of our legitimate interests |
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To provide a beauty treatment |
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To provide you with the best service |
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To make you an appointment |
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To provide you with the best service |
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To inform you that an order has arrived |
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To provide you with the best products |
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To inform you of our treatments products and offers |
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To provide you with the best products and services |
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To take a card payment |
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To provide you with payment choice |
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Facebook advertising |
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To provide you with the best products and services |
Who we share your information with and why:
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Staff |
To provide you with continuity of treatment |
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Family or representatives of client |
Essential for under 16s i.e. parental consent |
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Insurance company |
In the event of a claim legal obligation |
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Central government police security organisations |
Legal obligation |
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Card payment card company clients bank |
To provide a payment choice |
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New salon owner |
In the event we sell the business |
Your rights:
- Your personal data is protected by legal rights which include your rights to object to the processing of your personal data,
- You may request that your personal data is erased or corrected
- You may request access to your personal data.
- We want to keep in touch with you to keep you up to date with information about new products treatments and special offers. When we fill out our client record card we will ask you if you want to receive this type of marketing information.
- The Beauty Spot will not share your information with any other companies for marketing purposes.
- If you decide you do not want to receive this type of marketing you can request that we stop by contacting the salon.
How long we keep your information:
To comply with legal regulations we will keep your information for 7 years.